Using Trello for Event Planning: PP125
Confession.
When I was a full-time pastor, I didn’t like doing events.
But I loved events. I knew they were helpful. I had to figure out a solution and system.
Enter Trello (surprise).
I used to dread events due to poor planning and last-minute stress. Events often left me exhausted, unable to fulfill my primary role.
By focusing on systems thinking, we cracked the code on how to effectively manage events.
Systems Thinking:
I’m all about systems now after reading Seth Godin’s new book, This Is Strategy. Systems are crucial for any size church and help you focus on creating outcomes.
The core takeaway? 80% of any good event involves the same tasks – master these with systems!
Event Management Resource:
We built an effective event management sheet that covers 80% of the recurring tasks required for any event.
Critical elements include naming the event, identifying its mission connection, specifying the target audience, and estimating audience size.
Bringing the System into Trello:
Trello transforms your event planning with visual, interactive boards. Share details easily with your team, track timelines, and never worry about misplaced paperwork.
I walk through setting up Trello boards, explaining two main setups—one for task management and another for scheduling and timelines.
Event Template Breakdown:
I share a step-by-step event template from six weeks out to the day of the event, including task assignments, communication strategies, and more.
It’s about moving ministry event planning from paper to a collaborative digital space.
Experimenting with Video:
I’ve been experimenting with video episodes, and while it’s been an insightful journey, this might be the last video format for a while as I re-evaluate the balance between video and audio content.
Thanks for tuning in! Don’t forget to jump into the Productive Pastor community on Facebook with over a thousand ministry leaders committed to healthy productivity in ministry. See you next time!
Mentioned Resources:
This is Strategy (by Seth Godin) : Amazon Link
Click here to get the free event sheet template : https://bit.ly/PPeventsheet
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